Acceptance of Terms

By accessing and using the website [kapisa.org](http://kapisa.org) (the "Site"), you accept and agree to be bound by the terms and provision of this agreement. In addition, when using this Site's particular services, you shall be subject to any posted guidelines or rules applicable to such services. Any participation in this service will constitute acceptance of this agreement. If you do not agree to abide by the above, please do not use this service.

Modification of Terms

Kapisa Organization reserves the right to change these terms from time to time as it sees fit and your continued use of the Site will signify your acceptance of any adjustment to these terms. You are therefore advised to re-read this statement on a regular basis.

Use of the Site

Unless otherwise stated, Kapisa Organization and/or its licensors own the intellectual property rights published on this Site and materials used on [kapisa.org](http://kapisa.org). Subject to the license below, all these intellectual property rights are reserved.

You may view, download (for caching purposes only), and print pages from the Site for your own personal use, subject to the restrictions set out below and elsewhere in these terms of service.

• You must not republish material from this Site (including republication on another website).
• You must not sell, rent, or sub-license material from the Site.
• You must not reproduce, duplicate, copy, or otherwise exploit material on this Site for a commercial purpose.
• You must not edit or otherwise modify any material on the Site.
• You must not redistribute material from this Site except for content specifically and expressly made available for redistribution.

User Content

In these terms of service, "your user content" means material (including without limitation text, images, audio material, video material, and audio-visual material) that you submit to this Site, for whatever purpose.

You grant to Kapisa Organization a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate and distribute your user content in any existing or future media.

Acceptance of Terms

By becoming a volunteer member of Kapisa Organization ("we", "our", "us"), you agree to abide by the following Terms of Service. These terms govern your participation in our volunteer activities and your engagement with the organization. If you do not agree to these terms, please do not participate as a volunteer.

Volunteer Nature of Membership

All members of Kapisa Organization are volunteers. As a volunteer, you will not receive any financial compensation, salary, or benefits from the organization. Your participation is voluntary, and you may choose to discontinue your involvement at any time.

Responsibilities of Members

As a member of Kapisa Organization, you are expected to:

• Act in a professional and respectful manner at all times.
• Adhere to the policies, guidelines, and instructions provided by the organization.
• Fulfill your assigned duties and responsibilities to the best of your ability.
• Maintain confidentiality of any sensitive information you may encounter.
• Represent Kapisa Organization positively in all interactions with the public and stakeholders.

Code of Conduct

We expect all members to uphold the highest standards of integrity and ethical behavior. The following actions are strictly prohibited:

• Discrimination, harassment, or any form of abusive behavior.
• Engaging in illegal activities while representing the organization.
• Misusing organizational resources or information.
• Acting in a manner that could harm the reputation of Kapisa Organization.

Violations of the Code of Conduct may result in immediate termination of your membership and volunteer activities.

Confidentiality

As a member, you may have access to confidential information about Kapisa Organization, its operations, and the communities it serves. You agree to maintain the confidentiality of such information and not to disclose it to any unauthorized parties.

Intellectual Property

Any materials or content created by you in the course of your volunteer activities (including without limitation text, images, audio material, video material, and audio-visual material) shall be the property of Kapisa Organization. You grant us a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate, and distribute such materials in any existing or future media.

Termination of Membership

Kapisa Organization reserves the right to terminate your membership and volunteer activities at any time for any reason, including but not limited to violations of these Terms of Service or conduct deemed detrimental to the organization.

You may also choose to terminate your membership at any time by providing written notice to the organization.

Amendments to Terms

Kapisa Organization may update these Terms of Service from time to time. We will notify members of any changes by posting the new Terms of Service on our Site or through direct communication. Continued participation as a volunteer constitutes acceptance of the revised terms.

Commitment to Transparency

At Kapisa Organization, we are committed to maintaining the highest standards of transparency in all our operations and activities. We believe that openness and honesty foster trust and accountability with our stakeholders, including our volunteers, donors, partners, and the communities we serve.

Financial Transparency

We are dedicated to the transparent management of our financial resources. We ensure that our financial practices meet the highest standards of accountability and integrity. Our commitment includes:

• Regularly publishing detailed financial statements and reports.
• Providing clear and accurate information about our funding sources and expenditures.
• Undergoing independent financial audits annually.

Operational Transparency

We strive to provide clear and accessible information about our programs, projects, and activities. Our operational transparency includes:

• Sharing updates and progress reports on our initiatives.
• Maintaining open lines of communication with our stakeholders.
• Ensuring that our decision-making processes are inclusive and participatory.

Accountability to Stakeholders

We recognize our responsibility to be accountable to all our stakeholders. Our accountability practices include:

• Responding promptly and respectfully to inquiries and feedback.
• Providing opportunities for stakeholders to engage with and participate in our work.
• Ensuring that our actions align with our mission, values, and ethical standards.

Ethical Conduct

Kapisa Organization is committed to conducting all our activities with integrity and ethical behavior. We adhere to the following principles:

• Respecting the rights and dignity of all individuals.
• Operating with honesty and integrity in all our dealings.
• Promoting a culture of transparency and accountability within the organization.

Reporting and Whistleblower Protection

We encourage our members, volunteers, and stakeholders to report any concerns or suspected misconduct. We ensure that individuals who report in good faith are protected from retaliation. Our reporting and whistleblower protection practices include:

• Providing clear guidelines for reporting concerns or misconduct.
• Ensuring confidentiality for those who report issues.
• Taking prompt and appropriate action to address reported concerns.

Introduction

The Board of Directors (BoD) of Kapisa Organization plays a crucial role in governing the organization, providing strategic direction, and ensuring the fulfillment of our mission. This document outlines the process for selecting BoD members and their respective roles and responsibilities.

Selection Process

The selection of BoD members is a thorough and transparent process designed to identify individuals who are committed to our mission and values. The process includes the following steps:

• Identification of Needs: The current BoD assesses the organization's needs and identifies the skills, experience, and diversity required to fulfill its strategic goals.
• Nomination: Potential candidates are nominated by current BoD members, staff, volunteers, and stakeholders. Self-nominations are also welcome.
• Application: Nominees are invited to submit an application detailing their qualifications, experience, and motivation for serving on the BoD.
• Review and Interview: The Governance Committee reviews applications and conducts interviews with shortlisted candidates to assess their fit for the role.
• Recommendation: The Governance Committee makes recommendations to the full BoD based on the interviews and evaluations.
• Approval: The full BoD votes on the recommended candidates. Approved candidates are then invited to join the BoD.
• Onboarding: New BoD members undergo an orientation program to familiarize them with the organization's operations, policies, and strategic priorities.

Roles and Responsibilities

BoD members of Kapisa Organization are responsible for providing governance and oversight to ensure the organization achieves its mission. The roles and responsibilities of BoD members include:

• Strategic Leadership: Providing vision and direction to the organization by setting strategic goals and priorities.
• Governance: Ensuring effective governance practices and compliance with legal and regulatory requirements.
• Financial Oversight: Reviewing and approving budgets, financial statements, and ensuring the organization’s financial health and sustainability.
• Fundraising and Resource Development: Supporting fundraising efforts and leveraging personal and professional networks to secure resources.
• Advocacy: Advocating for the organization’s mission and representing its interests in the community and among stakeholders.
• Performance Evaluation: Evaluating the performance of the Executive Director and ensuring effective management practices.
• Policy Development: Developing and approving policies that guide the organization’s operations and decision-making processes.
• Commitment and Participation: Attending and actively participating in BoD meetings, committee meetings, and organizational events.
• Conflict of Interest: Avoiding conflicts of interest and disclosing any potential conflicts in accordance with the organization’s policies.

Committees

The BoD may establish committees to focus on specific areas of governance and operations. These committees include, but are not limited to:

• Governance Committee: Oversees BoD recruitment, orientation, and evaluation.
• Finance Committee: Monitors financial performance and ensures fiscal responsibility.
• Fundraising Committee: Develops and implements fundraising strategies.
• Program Committee: Reviews and provides input on program development and implementation.